Exhibitor Fast Facts

CONFERENCE INFORMATION
Talley Management Group, Inc.
Alex Springer, CMP
Meetings & Exhibits Manager
19 Mantua Road, Mt. Royal, NJ 08061-1006
Phone: (856) 423-3091 | Fax: (856) 423-3420
E-mail: aatod@talley.com
Website: www.aatod.org

CONFERENCE SITE
Baltimore Marriott Waterfront
700 Aliceanna Street
Baltimore, MD 21202
Phone: (410) 385-3000

SPACE ASSIGNMENT
Priority for space assignment will be based upon the number of years a company has been exhibiting and as of the 2015 Conference for the amount of dollars spent on Conference sponsorship. In the case of an equal number of points, priority will be determined by date of receipt of application with payment. Exhibit booths will be assigned based on priority points. After the initial round of booth assignments, booths will be assigned on a first-come, first-served basis.

CRATE STORAGE
Empty crates, boxes, and cartons must be removed from the exhibit space by 3:00 p.m. on Sunday, October 30, 2016. “Empty” stickers, which must be placed on all items going into storage, will be provided. DO NOT place anything of value in storage. Containers or skids with no such stickers will be considered refuse and be disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds.

EXHIBITOR REGISTRATION
Each company is entitled to one (1) Full Conference registration, good for the entire conference. Each company is also entitled to five (5) badges for booth personnel over and above the one complimentary conference badge. These five (5) badges allow entrance to the exhibit area only, and do not allow admission to other parts of the Conference program. Badge forms will be provided with booth confirmation for advance registration.

INSTALLATION OF EXHIBITS
Sunday, October 30, 2016
8:00 a.m.–3:00 p.m.
Exhibits must be completely set up by 3:00 p.m., Sunday, October 30, 2016. Any exhibit not unpacked by this time will be placed in storage and will be returned after exhibits close on Sunday evening, OR, the exhibit may be ordered setup by Exhibit Management with the cost being charged to the exhibitor.

EXHIBIT HOURS
Sunday, October 30, 2016 4:00 p.m.–7:30 p.m.
Monday, October 31, 2016 7:30 a.m.–9:30 a.m. and 11:30 a.m.–4:30 p.m.*
Tuesday, November 1, 2016 7:30 a.m.–1:30 p.m.
*Exhibitor Networking event is an extended afternoon break from 3:00 p.m. to 4:00 p.m.

As a courtesy to registrants and your fellow exhibitors, please open your booth on time each morning and staff it during exhibit hours until the scheduled closing.

No packing of equipment, dismantling of booths, or removal of literature will be permitted until the official closing time of 1:30 p.m., Tuesday, November 1, 2016.

 

DISMANTLING OF EXHIBITS
Tuesday, November 1, 2016 1:30 p.m.–5:00 p.m.

Please note: All booths must be packed and removed from the exhibit area by 5:00 p.m. To avoid any damage to your equipment, please remain in your exhibit space until crates are delivered to your booth. Security is provided as a deterrent. Exhibit Management and its agents are not responsible for any loss or damage to exhibits, personal belongings, etc.

FURNITURE-CARPETING-LABOR-RENTAL DISPLAYS
Services will be provided by Freeman Decorating Services. Rental order forms will be provided in the service kits and sent to each exhibiting company. Exhibitors are responsible for all furniture, wastebaskets, etc. Facility is fully carpeted. The services provided by the Official General Contractor will include receiving shipments to their warehouse, delivery to your booth, removal, storage, and return of empty crates and containers, removal or packed shipments and re-loading same on outgoing carriers from the hotel or warehouse dock. Additional shipping information will be included in the service kit.

BOOTH CLEANING
Arrangements for nightly cleaning will be the responsibility of each exhibitor. Cleaning forms will be provided. Any exhibitor that has not ordered cleaning for the opening day will have their booth cleaned to present an attractive appearance. The cost shall be charged to the exhibitor.

DISTRIBUTION OF GIVEAWAYS
Reaffirming the belief that the distribution of giveaways detracts from the professional nature of the conference, the American Association for the Treatment of Opioid Dependence has resolved that only items deemed useful and in the professional interests of the registrants may be distributed. All items to be distributed must receive approval from the Exhibit Manager.

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