Exhibitor Fast Facts

CONFERENCE INFORMATION
Talley Management Group, Inc.
Alex Springer, CMP
Meetings & Exhibits Manager
19 Mantua Road, Mt. Royal, NJ 08061-1006
Phone: (856) 423-3091 | Fax: (856) 423-3420
E-mail: aatod@talley.com
Website: www.aatod.org

Sue Parker, Sales Associate
Phone: 856-423-7222 x227 | Fax: 856-423-3420
E-mail: sparker@talley.com

 

CONFERENCE SITE
Hyatt Regency Atlanta
265 Peachtree Street NE
Atlanta, GA 30303
Phone: (404) 577-1234

All sleeping rooms have been reserved at the Hyatt Regency Atlanta. Room rates have been reserved for attendees at a conference rate of $169 single/double occupancy in a standard suite. This reduced rate is available until Wednesday, March 4, 2015, subject to availability. Reservation requests received after the cutoff date of Wednesday, March 4, 2015 will be based on availability at the Hotel’s prevailing rates.

To reserve a room at the group rate, please click on the link in the Conference section of the AATOD website or contact the hotel directly by calling their reservation line at 1-888-421-1442. Please be sure to reference the American Association for the Treatment of Opioid Dependence or AATOD Conference.

 

SPACE ASSIGNMENT
Priority for space assignment will be based upon the number of years a company has been exhibiting. In the case of an equal number of points, priority will be determined by date of receipt of application with payment. Exhibit booths will be assigned based on priority points in early September on a first-come, first-served basis after the initial round of booth assignments.
CRATE STORAGE
Empty crates, boxes, and cartons must be removed from the exhibit space by 3:00 p.m. on Sunday, March 29, 2015. “Empty” stickers, which must be placed on all items going into storage, will be provided. DO NOT place anything of value in storage. Containers or skids with no such stickers will be considered refuse and be disposed of. Crates, boxes, and cartons may not be stored behind booth backgrounds.

 

EXHIBITOR REGISTRATION
Each company is entitled to one Full Conference Package registration, good for the entire conference. The name of the designated individual must be indicated on the provided form. Exhibitors will be able to check-in beginning at 7:30 a.m. on Sunday, March 29, 2015. Each company is also entitled to five (5) badges for booth personnel over and above the one complimentary session badge. These five (5) badges allow entrance to the exhibit area only, and do not allow admission to other parts of the Conference program. Forms will be provided for advance registration.

 

INSTALLATION OF EXHIBITS
Sunday, March 29, 2015 8:00 a.m.–3:00 p.m.

Exhibits must be completely set up by 3:00 p.m., Sunday, March 29, 2015. Any exhibit not unpacked by this time will be placed in storage and will be returned after exhibits close on Sunday evening, OR, the exhibit may be ordered setup by Exhibit Management with the cost being charged to the exhibitor.

EXHIBIT HOURS
Sunday, March 29, 2015    4:00 p.m.–7:30 p.m.
Monday, March 30, 2015   7:30 a.m.–9:30 a.m. and 11:30 a.m.–4:30 p.m.*
Tuesday, March 31, 2015    7:30 a.m.–1:30 p.m.

* Exhibitor Networking event is an extended afternoon break from 3:00 p.m. to 4:00 p.m.

As a courtesy to registrants and your fellow exhibitors, please open your booth on time each morning and staff it during exhibit hours until the scheduled closing.

No packing of equipment, dismantling of booths, or removal of literature will be permitted until the official closing time of 1:30 p.m., Tuesday, March 31, 2015.

 

DISMANTLING OF EXHIBITS
Tuesday, March 31, 2015 1:30 p.m.–5:00 p.m.

Please note: All booths must be packed and removed from the exhibit area by 5:00 p.m. To avoid any damage to your equipment, please remain in your exhibit space until crates are delivered to your booth. Security is provided as a deterrent. Exhibit Management and its agents are not responsible for any loss or damage to exhibits, personal belongings, etc.

 

FURNITURE-CARPETING-LABOR-RENTAL DISPLAYS
Services will be provided by an Official General Contractor to be determined. Rental order forms will be provided in the service kits and sent to each exhibiting company. Exhibitors are responsible for all furniture, wastebaskets, etc. Facility is fully carpeted. The services provided by the Official General Contractor will include receiving shipments to their warehouse, delivery to your booth, removal, storage, and return of empty crates and containers, removal of packed shipments, and re-loading same on outgoing carriers from the hotel or warehouse dock. Additional shipping information will be included in the service kit.

 

BOOTH CLEANING
Arrangements for nightly cleaning will be the responsibility of each exhibitor. Cleaning forms will be provided. Any exhibitor that has not ordered cleaning for the opening day will have their booth cleaned to present an attractive appearance. The cost shall be charged to the exhibitor.

 

DISTRIBUTION OF GIVEAWAYS
Reaffirming the belief that the distribution of giveaways detracts from the professional nature of the conference, the American Association for the Treatment of Opioid Dependence has resolved that only items deemed useful and in the professional interests of the registrants may be distributed. All items to be distributed must receive approval from the Exhibit Manager.

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