THERE ARE AUDIO VISUAL FEATURES PROVIDED IN THIS WEBINAR THROUGH
WEB EX-AND CAPTIONING IS PROVIDED.
THE CAPTIONING, AS YOU WILL SEE ON THE SCREEN, IS
WWW.STREAMTEXT.NET.
WE'VE DISCUSSED THE ISSUE OF YOUR DIALLING IN.
AND YOU SHOULD HAVE THAT RESOLVED BY NOW.
IF FOR SOME REASON YOU EXPERIENCE TECHNICAL
DIFFICULTIES, IN JOINING THIS WEBINAR, YOU CAN SEND AN E-MAIL,
OR YOU CAN CALL 212-566-5555, EXTENSION 202 AND ASK FOR WENDY.
THE WEBINAR AUDIO IS OBTAINED THROUGH THE PHONES VIA COMPUTER.
YOU CAN LISTEN THROUGH THE WEBINAR THROUGH THE COMPUTER,
CHECK TO MAKE SURE SPEAKERS ARE WORKING AND EAR PHONES PLUGGED
IN.
WEB EX-WILL FORWARD A SURVEY TO PARTICIPANTS.
AND THE CONTENT WILL BE POSTED ON THE WEBSITE.
YOU WILL RECEIVE AN E-MAIL WHEN THIS MATERIAL IS AVAILABLE.
SO, AGAIN, THIS IS THE PROGRAM SPONSOR.
EXTRANET ACCOUNT.
I WOULD LIKE TO EXTEND MY GRATITUDE FOR SMSA FOR THEIR
SUPPORT AND GUIDANCE, ESPECIALLY MARY LOU AND SUSAN KYLE AND HER
ASSOCIATES FOR THEIR WORK IN DEVELOPING ELECTRONIC MANUALS,
SMSA'S SYSTEM AND IN DEVELOPING EACH OF THE POWER POINTS.
THERE ARE INDIVIDUALS AVAILABLE AT THE CONCLUSION OF THE
PRESENTATION.
I WANT TO EXPRESS MY GRATITUDE TO ANGELINA PADILLA IN PROVIDING
OVERSIGHT AND INTRODUCING THESE WEBINARS.
IT'S BEEN A COMPLEX PROCESS AND SHE'S DONE A WONDERFUL JOB.
THE PRIMARY OBJECTIVE OF THIS WEBINAR AS SAID IN THE PAST IS
TO HAVE ALL PROPERTY PERSONNEL SUBMIT REQUESTS TO SAMSA THROUGH
THE OTP EXTRANET ACCOUNT.
AT THE TIME, MANY ODP FOLKS ARE STILL FAXING PAPER REQUESTS,
SLOWING DOWN THE PROCESS, WHICH IS COORDINATED THROUGH THE STATE
OPIOD TREATMENT AUTHORITY.
I AM GOING TO BE ASKING PARTICIPANTS TO SUBMIT THEIR
QUESTIONS AND WE'LL HOLD Q AND A ONCE THE PRESENTATION HAS
CONCLUDED.
WE HAVE LEARNED FROM PREVIOUS WEBINARS THIS IS THE BEST WAY TO
PROCEED AND A METHOD OF HAVING UNINTERRUPTED PRESENTATION FOR
THE BENEFIT OF ALL PARTICIPANTS.
I CAN REPEAT THE WEBINARS ARE FULLY COMPLIANT WITH FEDERAL
RULES CONCERNING VISUALLY, OR HEARING, IMPAIRED.
THIS IS OBVIOUSLY BEEN A VERY IMPORTANT POINT IN THE
PRODUCTION OF THE WEBINARS.
SO LET ME INTRODUCE ANA STEIN HECTOR MASON.
SHE PLAYS A KEY ROLE THAT REQUIRE NATIONAL AND
INTERNATIONAL EXPERTISE, ADULT EDUCATION, TRAINING, RESEARCH
IMPLEMENTATION AND TEXTUAL DATA MANAGEMENT INCLUDING
ENVIRONMENTAL SCANS.
SHE'S BEEN WONDERFUL IN THE LAST TWO WEBINARS AND I DON'T EXPECT
ANYTHING DIFFERENT HERE.
SO ANASTEEN IT IS ALL YOURS. >> THANK YOU, MARK, HELLO
EVERYONE.
THANK YOU FOR JOINING US TODAY.
IT IS MY PLEASURE TO JOIN YOU AND MY COLLEAGUES IN DELIVERING
THIS WEBINAR.
BEFORE MOVING ON THERE IS A BIT OF INFORMATION VERY TO SHARE
REGARDING OUR PRESENTATION STRATEGY FOR THIS WEBINAR.
THE PROGRAM SPONSOR ACCOUNT, AS YOU MAY KNOW IS ONE THAT HAS
MANY PERMISSIONS BECAUSE UNLIKE SOME OTHER USERS, LIKE THE
PROGRAM PHYSICIANS AND COUNSELLORS THE SPONSORS ARE
REQUIRED TO PROCESS 162 AS WELL AS 168.
BECAUSE OF THIS, YOU WILL NOTICE THAT SOME OF OUR SLIDES IN THE
BEGINNING CONTAIN SOME DENSE TEXT, PLEASE NOTE THAT WE'RE
AWARE OF BEST PRACTICES IN PRESENTING INFORMATION VIA
WEBINARS BUT WE NEEDED TO DO THIS PURPOSEFULLY AND BY THAT, I
MEAN, WE NEEDED TO INCLUDE DENSE TEXT HERE BECAUSE THERE IS A LOT
OF INFORMATION TO COVER WITH YOU WITHIN A ONE-HOUR TIME FRAME AND
ALSO, ANSWER QUESTIONS AT THE END.
THANK YOU.
SO WE'LL BEGIN WITH THE WEBINAR'S ORGANIZATION.
THIS IS ORGANIZED INTO FIVE MAJOR SECTIONS.
FIRST PURPOSE AND OBJECTIVE.
SECOND, OVERVIEW OF OTP EXTRANET PURPOSE AND FEATURES, THIRD,
PROGRAM SPONSOR USER ACCOUNTS, FOURTH, PROGRAM SPONSOR
PERMISSIONS AND RESPONSIBILITIES AND THIS INCLUDES PERMISSIONS
AND RESPONSIBILITIES PERTAINING TO SMA 168.
THOSE ARE THE EXCEPTION REQUESTS AND 162, CERTIFICATION AND
RECERTIFICATION.
AND THE FIFTH IS PREFERENCES AND ACCOUNT MANAGEMENT.
UNDER THE PURPOSE AND OBJECTIVE SECTION WE HAVE ADDED SOME
INFORMATION PERTAINING TO TERMS THAT WE'LL BE USING IN THIS
PRESENTATION SO THIS SECTION INCLUDES PURPOSE, OBJECTIVES AND
IMPORTANT TERMS.
THIS IS THE THIRD IN A SERIES OF FOUR WEBINARS ON HOW TO AUTO
MATE THE PROCESS ARE THE SAMSA FORM SMA 168 WHICH IS THE
EXCEPTION REQUEST AND RECORD OF JUSTIFICATION THROUGH AN UNLINED
SYSTEM CALLED THE OTP EXTRANET.
THE PRIMARY PURPOSE IS TO ENCOURAGE OPIOD TREATMENT
PROGRAMS THROUGHOUT THE UNITED STATES TO UTILIZE SAMSA'S
WEB-BASED SYSTEM WHEN SUBMITTING PATIENT EXCEPTION REQUESTS AS
PART OF THE REGULATORY OVERSIGHT PROCESS.
SO THIS WEBINAR, IN PARTICULAR, PROVIDES INFORMATION THAT IS
UNIQUE TO THE PROGRAM SPONSOR USER ACCOUNT.
PERTAINING TO ELECTRONIC PROCESSING SMA 168 AS WELL AS
SMA 168.
OBJECTIVES.
BY THE END OF THE WEBINAR, PARTICIPANTS WILL BE ABLE TO
DESCRIBE, OR EXPLAIN ROLE AND FEATURES OF THE OTP EXTRANET
SYSTEM, THE ADVANTAGES OF PROCESSING REQUIRED FORMS
ONLINE, THE IMPORTANCE OF INDIVIDUAL PROGRAM SPONSOR
ACCOUNTS, AND WHO SHOULD HAVE THEM, THE PROGRAM SPONSORS EXTRA
NET SYSTEM PERMISSIONS FOR VERIFYING AND DISABLING STAFF
ACCOUNTS, HOW TO OBTAIN AND MANAGE A PROGRAM SPONSOR ACCOUNT
AS WELL AS OPTIONS FOR COMBINING PROGRAM SPONSOR ACCOUNT WITH
ANOTHER TYPE.
PERMISSION FOR THE SUBMISSION OF PATIENT EXCEPTION REQUEST FORMS
AND OTP CERTIFICATION APPLICATION FORM.
SMA 162.
PARTICIPANTS WILL BE ABLE TO EXPLAIN UNIQUE PERMISSIONS OF
THE ACCOUNT TYPES FOR SIGNING ONLINE SMA 162 FORMS AND
REQUIRED ATTACHMENT OWES FOR DIFFERENT SMA SUBMISSIONS.
KEY FEATURES WILL BE PART OF WHAT PARTICIPANTS WILL BE ABLE
TO DESCRIBE, OR EXPLAIN.
IMPORTANT TERMS AND ACRONYMS.
THERE IS A TABLE HERE WITH TWO COLUMNS AND SIX ROWS.
THE LEFT CONTAINS TERMS AND RIGHT COLUMN CONTAINS THE
MEANING.
FIRST IS OCP, WHICH STANDS FOR OPIOD TREATMENT PROGRAM.
SECOND IS PROGRAM SPONSOR USER TYPE.
NOTE THAT OTP EXTRANET ACCOUNT TYPE INTENDED FOR THE PROGRAM
SPONSOR IS WHAT IS SPENT WHEN WE USE THE TERM PROGRAM SPONSOR
USER TYPE.
BY USERS, WHICH IS THE THIRD ITEM, WE MEAN OTP SYSTEM ACCOUNT
HOLDERS OR EMPLOYEES WHO USE THE OTP SYSTEM.
THE FOURTH TERM IS OTP EXTRANET SYSTEMS.
THAT IS SAMSA SPONSORED AUTO MATED DATA PROCESSING WEBSITE TO
SUPPORT REGULATORY REQUIREMENTS ONLINE.
AND THIS IS SYNONYMOUS WITH OTP EXTRANET.
THERE IS PATIENT EXCEPTION REQUESTS, OR SMA 168 AND THESE
ARE OMB-CLEARED FORMS TO ADDRESS REQUIREMENTS TO TREAT INDIVIDUAL
CLIENTS IN WAYS THAT VARY FROM GUIDELINES AND THERE IS A
CERTIFICATION FORM WHICH IS AN OMB FORM USED BY SAMSA, FOR
THERAPIES TO DETERMINE IF AN OTP IS QUALIFIED TO PROVIDE OPIOD
TREATMENT AND PROCESS RENEWALS, AND PROGRAM CHANGES OR
RECERTIFICATIONS.
THE NEXT SECTION IS OVERVIEW OF THE OTP EXTRA NET.
THE KEY POINT IN THIS SECTION FOCUS S ON THE CORE FEATURES AND
ADVANTAGES OF USING OTP EXTRA NET AND CONSIDERATIONS ON WHEN
TO SUBMIT.
OVERVIEW OF EXTRANET.
WHAT ARE THE CORE FEATURES AND ADVANTAGES OF USING THE OTP
EXTRANET?
IT PROVIDES A SET OF BILLABLE FORMS, WORK FLOWS, AND CORE
FEATURES THAT FACILITATE COMPLIANCE FULFILLMENT.
PROVIDES AUTO MATED PROCESSING REQUESTS FOR TREATING PATIENTS
IN A MANNER THAT IS DIE VERGENT FOR GUIDELINES FROM THERAPIES
AND AUTO MATES CERTIFICATIONS, RECERTIFICATIONS AND ASSOCIATED
APPROVALS, INCREASES EASE WITH WHICH THEY'RE ABLE TO MONITOR
AND FACILITATE WITH FEDERAL REGULATION.
THERE ARE SEVERAL ADVANTAGES TO COMPLETING THE ELECTRONIC SMA
162 AND 168.
APPROVAL PROCESS IS QUICK, IN TERMS OF THE ELECTRONIC
SIGNATURES AND IT'S FACILITATING INFORMATION DOCUMENTATION,
ACCESS, AND MANAGEMENT.
AND YOU'LL SEE FROM SOME ILLUSTRATIONS WE HAVE THERE IS
HOW TO ARCHIVE AND WHAT THE APPROVAL STATUS AND DATES AND
EXPIRATIONS AND THAT SORT OF STUFF LOOKS LIKE ON THE WEBSITE.
IT ALSO ENABLES AUTO MATED OUTPUTS.
IF YOU NEED TO TURN TO A LETTER TO GENERATE A LATER AND THERE
ARE VARIED ACCOUNT TYPES LIKE THE COUNSELOR ACCOUNT TYPE,
PHYSICIAN ACCOUNT TYPE, PROGRAM DIRECTOR TYPE AND SPONSOR
ACCOUNT TYPE.
WE'RE NOW GOING TO LOOK AT PROGRAM SPONSOR USER ACCOUNTS.
WE'RE GOING TO DISCUSS HERE FEATURES ENABLED FOR PROGRAM
SPONSOR USERS, ACCOUNT USERS USING THE OTP SYSTEM
PERMISSIONS, KEY REQUIREMENTS FOR USING THE PROGRAM SPONSOR
EXTRANET ACCOUNTS, REQUIREMENTS FOR ENSURING SYSTEM SECURITY,
AND GETTING AN ACCOUNT OF STARTING THE PROCESS, AND IN
THAT SECTION, WE PROVIDE DIRECTIONS AND ILLUSTRATIONS.
SO WHICH FEATURES ARE ENABLED FOR HOLDERS THAT NEED TO ACCESS
SMA 162?
OTP EMPLOYEES HAVE FULL PERMISSION TO HANDLE AND ACCESS
TO FOLLOWING FEATURES OF THE FORM.
THERE IS A THREE COLUMN TABLE AFTER PROCESSING THE FORM.
PROGRAM SPONSORS HAVE THE ABILITY TO CREATE AND SUBMIT THE
FORM, SIGN THE FORM, REVIEW IT, PROVIDE CLARIFICATIONS, REVIEW
CONFIRMATION E-MAIL FROM SAMSA AND ATTACH DOCUMENTS.
WHILE PROCESSING THE FORM, SPONSORS CAN RECEIVE AND REVIEW
AN E-MAIL THAT IS PROCESSING HAS BEEN INITIATED.
AND HAVE THE OPPORTUNITY TO REVIEW, AND RECEIVE REQUESTS FOR
ADDITIONAL INFORMATION OR CLARIFICATION.
THEY CAN MODIFY AND RESUBMIT THE FORMS, THEY CAN ATTACH MODIFIED
OR NEW DOCUMENTS AND AFTER SAMSA PROCESSES A FORM, PROGRAM
SPONSORS WILL RECEIVE AND REVIEW AN E-MAIL THAT THE PROCESSING
HAS BEEN COMPLETED.
WHICH FEATURES ARE ABLE FOR ACCOUNT HOLDERS THAT NEED TO
ACCESS SMA 168?
OTP EMPLOYEES WITH SPONSOR USER ACCOUNTS HAVE ACCESS TO THE
FOLLOWING FEATURES FOR NEW AND SUBMITTED SMA 168s.
THERE IS THE COLUMN SHOWING PERMISSIONS THAT PROGRAM
SPONSORS HAVE.
AND FOR NEW 168 THEY CAN CREATE SAVE, AND QUIT WITHOUT SAVING
FOR SAVED SMA 168s, PROGRAM SPONSORS CAN VIEW, MODIFY AND
DELETE THAT FORM.
AND FOR THIS SMA 168 SUBMITTED, THEY'RE ABLE TO VIEW, ARCHIVE,
AND PRINT THAT FORM.
NOTE ONLY A PROGRAM PHYSICIAN ACCOUNT HOLDER CAN SIGN, AND
SUBMIT A REQUEST.
ALSO NOTE THE SPONSOR ACCOUNT TYPE CAN BE COMBINED WITH A
PROGRAM PHYSICIAN ACCOUNT TYPE.
WHICH FEATURES FROM MANAGING AN OTP ACCOUNT ARE ENABLED FOR
PROGRAM SPONSORS?
THE FEATURES THAT ENABLE PROGRAM SPONSORS TO APPROVE OR DENY
PENDING ACCOUNT REQUESTS.
OKAY?
SO THAT IS SOME OF THE FEATURES THAT ARE ENABLED.
FOR EXAMPLE, PROGRAM SPONSORS DETERMINE WHETHER TO DENY OR
APPROVE OTP EXTRA NET ACCOUNT APPLICATIONS RECEIVED FROM THE
FOLLOWING USERS FROM PROGRAM COUNSELORS, PROGRAM PHYSICIANS
AND PROGRAM DIRECTORS.
FEATURES THAT ENABLE SPONSORS TO DISABLE ANY OTP ACCOUNTS
ASSOCIATED WITH THEIR ATPs.
OKAY?
SO THIS IS OTHER FEATURES ENABLED FOR SPONSORS.
THEY MAY DISABLE ALL EXTRA NET ACCOUNTS UPON TERMINATION OF
EMPLOYMENT AND MAY ALSO DISABLE ACCOUNTS, SORRY, ONLY ASSOCIATE
ACCOUNTS ASSOCIATED WITH THEIR OTP.
WHAT AUTO MATED NOTIFICATIONS ARE ACTIVATED?
IT ENABLES TO BY E-MAIL WHEN A COUNSELOR AND DIRECTOR ACCOUNT
REQUEST IS SUBMITTED FOR THE OTPs FOR WHICH THEY ARE
RESPONSIBLE AN AND SO INTEREST -- THERE ARE TWO FEATURES
PROVIDED TO HELP YOU SIMPLIFY AND ORGANIZE THE INFORMATION.
AND THE SYSTEM PROVIDES AN ORGANIZED LIST OF FORMAL
REQUESTS AND CAN CLICK ON THE MANAGE ACCOUNT TABS TO MAKE
DECISIONS, TO APPROVE OR DISABLE ACCOUNTS.
WE HAVE ILLUSTRATIONS SHOWING THAT IN THIS WEBINAR.
WHAT ARE SOME KEY REQUIREMENTS FOR USING EXTRANET ACCOUNTS?
THERE ARE A TABLE HERE THAT CONTAINS FEATURES AND FIRST
FEATURE IS A NUMBER OF USER ACCOUNTS.
AND PROGRAM SPONSOR USERS MAY HAVE ONE ACCOUNT APPLICABLE FOR
ALL OTCs THEY WORK IN.
ANOTHER IS A TYPE OF USER NAME.
IT MUST BE AN E-MAIL ADDRESS.
AND PROGRAM SPONSORS USE THE SAME E-MAIL FROM MULTIPLE OTP.
THEY DO NOT NEED SEPARATE ACCOUNTS FOR EACH OTP THEY WORK
IN.
A SINGLE ACCOUNT IS PERMITTED.
COMBINING USER ACCOUNTS THE TYPE MAY BE COMBINED WITH PHYSICIAN
ACCOUNT TYPES, COMBINING THEIR PERMISSIONS.
ANOTHER IS PASS WORDS AND ALL USERS WILL RECEIVE NOTIFICATION
TO CHANGE THEIR PASS WORD AND THIS IS VERY IMPORTANT, ONE ONLY
ONE PERSON CAN HOLD THE OTP SPONSORED ACCOUNT.
ALL USERS CAN PROMOTE THE SECURITY OF THE SYSTEM.
TERMS OF USE FOR THE OTP EXTRA NET REQUIRE THAT USERS REVIEW
AND ACKNOWLEDGE REVIEW OF, CONFIDENTIAL REQUIREMENTS, DO
NOT SHARE ACCOUNT USER NAME AND PASS WORD.
ALERT ADMINISTRATORS IN CASE OF UNAUTHORIZED ACCESS TO SHUT DOWN
THE ACCOUNT.
CONSENT TO MONITORING AND RECORDING AND AUDITING AKT
ACTIVITY.
DO NOT ENTER PATIENT IDENTIFYING INFORMATION INTO THE SYSTEM,
ONLY IDs SHOULD BE ENTERED.
ALSO, ACCOUNTS ARE DISABLED AS MENTIONED EARLIER, WITH
TERMINATION OF EMPLOYMENT.
WHAT IS THE PROCESS FOR CREATING A PROGRAM SPONSOR USER ACCOUNT?
THERE ARE SEVEN KEY STEPS IN CREATING A PROGRAM SPONSOR USER
ACCOUNT.
AND I HAVE AN ILLUSTRATION OF EACH IN THIS NEXT SECTION.
THERE IS A TABLE HERE ON THE HEFT CONTAINS STEPS AND THE
RIGHT CONTAINS ACTIVITIES FOR EACH STEP.
STEP ONE, REQUEST AN ACCOUNT FROM OTP-OECHL TRA NET -- EXTRA
NET.
SECOND STEP, SELECT A SPONSOR TAB.
THIS WILL LAUNCH THE ACCOUNT APPLICATION FORM.
THE THIRD STEP IS TO COMPLETE THE PROGRAM SPONSOR ACCOUNT
REQUEST FORM.
NOTE ALL FIELDS ARE MANDATORY EXCEPT FOR LINE TWO.
AND REVIEW THE TERM THAT INDICATES YOUR ACCEPTANCE AND
UNDERSTANDING.
REVIEW THE CONFIRMATION WEB PAGE ASKING YOU TO HIT SUBMIT.
YOU'LL RECEIVE AN E-MAIL AND YOU NEED TO REVIEW THAT E-MAIL FROM
SAMSA.
THE INFORMATION CENTER MAILBOX AND THE LAST STEP IS TO RESPOND
TO THAT E-MAIL WITHIN SEVEN DAYS.
NO TEXT IS NECESSARY IN THE RESPONSE.
JUST CLICK REPLY, THEN CLICK SEND.
THAT WILL COMPLETE THE STEP.
THE FIRST IS REQUESTING ACCOUNT BY CLICKING IN THE ADDRESS AND
THEN, THIS SCREEN WILL POP UP.
THIS IS CALLED OTP USER ACCOUNT FORM.
YOU'LL CLICK ON PROGRAM SPONSOR.
AND NOTE IT CAN ONLY BE CREATED IF IT IS ONLY LISTED AS A
PROGRAM SPONSOR FOR THE RESPECTIVE OTP.
OKAY?
SO THAT IS THE ONLY WAY TO CLICK AN ACCOUNT.
THEN, YOU'LL SEE AN APPLICATION.
THE FORM WILL STAY IN BLUE TEXT PROGRAM SPONSOR ACCOUNT REQUEST
FORM.
YOU'LL PROVIDE THE NECESSARY DETAILS STARTING WITH YOUR FIRST
NAME AND OTHER PARTICULARS IMPORTANT FOR COMPLETING THE
FORM.
BUT THIS IS THE TOP OF THE FORM.
AND THIS IS THE OTHER PARTS OF THE FORM.
THE NUMBER, ADDRESS, CITY, STATE, ZIP, PHONE NUMBER.
IF YOU WORK ON MULTIPLE OTPs YOU CAN ADD WITHIN THAT ONE
APPLICATION PROCESS.
IMPORTANT TO NOTE ALL FIELDS ARE MANDATORY EXCEPT FOR THE ADDRESS
LINE.
PROGRAM SPONSORS MAY ADD ASSOCIATIONS AS SHOWN HERE IN
THIS SCREEN, INFORMATION COULD BE INPUTTED DURING ONE, OR THE
SAME, SESSION.
AND AFTER THAT, YOU WILL ACCEPT THE TERMS.
AFTER YOU COMPLETE THE APPLICATION, THE TOP PART OF THE
APPLICATION, YOU'LL CHECK THE BOX AT THE BOTTOM OF THE
APPLICATION WHICH INDICATES THAT YOU HAVE READ, AND UNDERSTOOD,
AND AGREED TO THE TERMS SPECIFIED ON THAT PAGE.
AND YOU'LL REVIEW A CONFIRMATION PAGE THAT SHOWS YOU IMPORTANT
INFORMATION TELLING YOU YOUR REQUEST WAS SUCCESSFUL.
AND THAT YOU WILL RECEIVE CONFIRMATION OR E-MAILS FROM
SAMSA.
THERE IS ALSO A TELEPHONE NUMBER AND ADDRESS THAT YOU NEED AND
AFTER REVIEWING THIS CONFIRMATION, CHECK YOUR E-MAIL,
RESPOND TO THE SAME E-MAIL, AND THEM,
YOUR ACCOUNT WILL BE SET UP.
SO YOU'LL REPLY TO USING THE SAME E-MAIL ADDRESS.
BE SURE TO DO THAT.
YOU MUST RESPOND WITHIN SEVEN DAYS.
AND YOU MUST VERIFY YOUR CURRENT PROGRAM AND AFTER PROCESSING THE
REQUEST, YOU'LL RECEIVE A NOTIFICATION CONTAINING A
TEMPORARY PASS WORD FOR ACCESSING THE ACCOUNT.
THEN, YOU'LL BE PROMPTED TO CHANGE THE PASS WORD THE FIRST
TIME YOU LOG IN.
AND WE'LL PROVIDE INFORMATION CLOSE TO THE END OF THIS WEBINAR
ABOUT HOW TO DO THAT.
IN TERMS OF PASS WORD, NOTE THAT THERE ARE SPECIAL REQUIREMENTS
FOR CREATING PASS WORDS.
THEY MUST BE BETWEEN 8 AND 30 CHARACTERS AND CONTAIN ONE UPPER
CASE CAPITOL LETTER AND ONE LOWER CASE LETTER.
ONE DIGIT AND ONE SPECIAL CHARACTER, AND CANNOT INCLUDE
ANY WORDS THAT ONE CAN FIND IN A DICTIONARY.
RESETTING YOUR PASS WORD.
YOU'LL BE PROMPTED TO CHANGE YOUR PASS WORD THE FIRST TIME
YOU LOG IN.
AND AFTER THAT, YOU'LL BE REQUIRED TO RESET EVERY 90 DAYS.
DIRECTIONS ARE PROVIDED ON SLIDE 46.
THIS SECTION REQUIRES THREE PARTS, COMPLETING FORM SMA 162
AND ACCESSING MULTIPLE OTPs.
THIS IS WHERE THERE ARE MANY ILLUSTRATIONS.
IT MUST BE SUBMITTED TO REQUEST A RECORD WHEN THERE IS A
TEMPORARY INCREASE IN THE NUMBER OF TAKE HOME DOSES PERMITTED FOR
UNSUPERVISED USE, AND WHEN THERE IS AN EXCEPTION IN REGULATIONS.
PERMISSIONS RELATED TO THE ONLINE SUBMISSION INCLUDE
CREATING AN SMA 168, MODIFYING ONE THAT HASN'T BEEN SUBMITTED
AND ARCHIVING EXCEPTION REQUESTS FOR OTPs ASSOCIATED WITH THE
ACCOUNT.
AND ACCOUNT OLDERS CAN EDIT AND SAVE 168.
SO HERE IS AN EXAMPLE.
AFTER LOGGING IN, CREATE A NEW 168 BY SELECTING CREATE AN
EXCEPTION REQUEST, LOCATED UNDER YOUR NAME ON THE RIGHT SIDE OF
THE SCREEN.
AND YOU'LL SEE THE MENU THAT CONTAINS THREE LINKS.
AND SO TO CREATE, YOU SIGN IN, LOOK UNDER YOUR NAME, CLICK ON
THE LINK.
WHEN OPENED, THE NAME AND TITLES ARE PREPOPULATED AS YOU CAN SEE
ON THE BOTTOM OF THE FORM.
THAT IS ON THE SCREEN.
SO NOTE ALL OF THE INFORMATION IS ON THE ONLINE FORM, PROGRAM
SPONSORS DO NOT HAVE TO COMPLETE THEMSELVES.
OTHER PERSONNEL MIGHT SUPPORT BY FILLING OUT FORMS AND SAVING IT
FOR LATER SUBMISSION.
USERS HAVE TWO OPTIONS, ABLE TO SAVE THE FORM FOR LATER, OR
QUICK WITHOUT SAVING.
AND SO THERE IS TO SAVE THE FORM JUST CLICK ON SAVE FOR LATER
SUBMISSION.
IF YOU DON'T HAVE SOME INFORMATION AND ARE NOT READY TO
FINISH, JUST CLICK QUIT OWE OUT SAVING.
THIS SUBMIT TAB IS DEACTIVATED.
WHEN THE FORM IS SAVED, THE SYSTEM NOTIFIES A USER.
A FORM SAVED BY A NONPHYSICIAN USER BECOMES ACCESSIBLE FOR
REVIEW AND SUBMISSION AND THE STATE OPIOD TREATMENT AUTHORITY.
IT CAN BE SAVED OR MODIFIED ORDEAL YEETED.
WHEN YOU SIGN INTO THE SYSTEM, ALL SAVED BUT NOT SUBMITTED
FORMS APPEAR ON THE SAVE EXCEPTION REQUEST LIST.
SO WE'LL TAKE A LOOK AT THE BOTTOM AND YOU'LL SEE A MATRIX
SHOWING 5, 6 COLUMNS FROM LEFT TO RIGHT.
ALL OF THE FORMS APPEAR ON THIS LIST.
BY DEFAULT, THE SYSTEM IS SORTED BY THE DATE IT WAS CREATED BUT
CAN BE SORTED AND CAN BE PRINTED REGARDLESS OF THEIR APPROVAL
STATUS AS SHOWN HERE TO THE RIGHT SIDE, YOU'LL SEE THE PRINT
ICON FORMS.
WHAT HAPPENED WHAT HAPPENED AFTER THE FORM SUBMITTED?
IT CANNOT BE ARCHIVED OR PRINTED.
SORRY.
IT CAN BE ARCHIVED AND PRINTED AS SHOWN HERE, YOU CAN PRINT,
YOU CAN ARCHIVE BUT NOT MODIFY THE FORM.
A LIST OF THE FORMS WILL SHOW THE STATUS OF THE FORM WHETHER
APPROVED OR DENIED OR PENDING.
SO EVERYTHING IS AVAILABLE FOR VIEWING.
NEXT SESSION CONTAINS SUBMISSIONS FOR SMA 162.
WHEN SHOULD IT BE SUBMITTED?
DURING ADDITIONAL NEW SATELLITE UNITS AND TO NOTIFY OF A CHANGE
OF PROGRAM PROGRAM SPONSOR AND MEDICAL DIRECTOR.
THESE ARE OTHER REASONS WHY OR WHEN, TO SUBMIT THE SMA 162.
PERMISSIONS OF CERTIFICATION FORMS INCLUDE INTERACTING WITH
SAMSA TO COMPLETE PROCESSING OF THE FORM AND BY THAT, WE MEAN
MODIFYING, UP LOADING NEW DOCUMENTS, AND REVIEWING AND
RESPONDING TO E-MAILS SO WE HAVE ILLUSTRATIONS OF THIS IN THE
NEXT SECTION.
HERE, YOU HAVE A NEW 162 BY CLICKING ON THE TAB AT THE TOP
OF THE SCREEN THAT SAYS SMA 162.
AFTER HOME, YOU CLICK ON THAT.
THAT OPENS THE MEN YOU THAT YOU NEED TO START A NEW SMA 162.
SO, AFTER DOING THAT, CHECK ONE OF THE ITEMS TO INDICATE THE
PURPOSE OF THE APPLICATION.
SO WHEN YOU CLICK, YOU WILL LOOK AT A TABLE OF INFORMATION
PRESENTED TO YOU.
AND BELOW THE NOTE ON THAT TABLE YOU'LL SEE PURPOSE AND YOU'RE TO
CHECK ON ONE.
AND THEY READ FROM LEFT TO RIGHT.
THE PROVISIONAL CERTIFICATION TAB IS DISABLED FOR THIS SYSTEM.
WHAT ADDITIONAL DOCUMENTS ARE REQUIRED?
IF REMAINING IN THE TAB THERE IS INSTRUCTIONS YOU CAN READ FOR
MORE INFORMATION.
CERTAIN DOCUMENTS WILL BE NEEDED FOR SPECIFICATIONS ABOUT WHICH
ARE READED FOR TYPES CLICK ON SMA 162 TAB SHOWN HERE IN WHITE
AND YOU'LL SEE A LIST OF DOCUMENTS THAT ARE DEPENDING ON
THE REQUEST TYPE.
DOCUMENTS MAY BE ATTACHED IN ANY STYLE FORMATS.
DOC, DOCX, MICROSOFT WORD, TIFF OR PDF.
IT IS NOT NECESSARY TO SUBMIT ADDITIONAL REQUIREMENTS AT THE
SAME TIME AND CAN BE MODIFIED AT ANY TIME UNTIL SAMSA COMPLETES
PROCESSING.
AFTER SUBMITTING THE 162 A CONFIRMATION WILL BE SENT AND
THE SPONSOR SHOULD CLICK THE LINK TO COMPLETE THE PROCESS.
AND SAMSA WILL CONTACT AFTER RECEIPT OF A COMPLETED SMA 162.
ALSO, CLICK ON THE SMA 162 TAB ON THE TOP MENU.
SO THAT IS THE THIRD TAB FROM THE LEFT WHEN YOU SIGN ON.
SO NOW, WE'RE GOING TO PROVIDE INFORMATION ABOUT ACCESSING
MULTIPLE OTPs.
THE FIRST THICK THING THAT HAPPENS IS THAT THEY WILL
POPULATE ON THE SCREEN AND YOU'RE ABLE TO SELECT THE
INFORMATION FOR THAT AND DO YOU KNOW WHICH YOU'VE ACCESSED?
THE LINKS FOR CREATING REQUESTS ARE BELOW YOUR NAME AND PROGRAM.
LAST PART IS ON MANAGING VIEWING AND PRINTING SUBMITTED SMA.
DIFFERENT SYSTEMS FEATURES.
AND CHANGING AND RESET BEING A PASS WORD.
YOU CAN VIEW, APPROVE AND DENY OTHER ACCOUNTS AS SHOWN HERE.
YOU'LL SEE PERMISSION TO MANAGE ACCOUNTS.
SO CLICK ON THE TAB FOR THEIR RESPECTIVE PROGRAMS.
IS THERE A PENDING ACCOUNT?
AND SYSTEM PREFERENCES FOR SMB 168.
FEATURES FOR MANAGING INCLUDE ARCHIVING AND PRINTING.
YOU CAN ARCHIVE THE 168, WHICH IS MENTIONED EARLIER YOU CAN
ALSO PRINT SUBMITTED EXCEPTION, SORRY.
SUBMITTED SMA 168 YOU CAN VIEW AND PRINT LISTED ON BOTH
EXCEPTIONS JUST CLICK ON SUBMISSION REQUESTS.
AND YOU'RE ABLE TO PRINT.
YOU'LL HAVE TO GO INTO THE THIRD TAB AND GET SUBMITTED SMAs.
YOU CAN SEE THE PURPOSE.
OKAY?
THIS IS THE DATE, THE NAME, THE PURPOSE, AND STATUS.
CHANGING AND RESUBMITTING PASS WORDS.
YOU CAN CHANGE BY GOING TO MY ACCOUNT AND IT WILL BE POPULATED
AND YOU CAN CHANGE YOUR CURRENT PASS WORD AND ADD A NEW PASS
WORD.
YOU CAN RESET A FORGOTTEN PASS WORD BY GOING TO THIS FORGOTTEN
PASS WORD PAGE.
IF YOU DON'T HAVE THAT, YOU CAN JUST CLICK ON FORGOT PASS WORD,
THEN, YOU'LL RECEIVE AN E-MAIL ABOUT WHAT TO DO.
SO IF YOU PUT IN YOUR E-MAIL ADDRESS, USER NAME YOU'LL BE
SENT AN E-MAIL.
IF YOU HAVE QUESTIONS OR NEED MORE INFORMATION PLEASE NOTE
THAT YOU CAN REVIEW THE SAMSA OTP PROGRAM SPONSOR MANUAL AND
THE TARGET RELEASE DATE IS OCTOBER 31, 2015.
CONTACT THE INFORMATION CENTER BY E-MAIL, AND STAFF ARE
AVAILABLE TO ANSWER YOUR CALLS.
THANK YOU.
>> THANK YOU VERY MUCH.
I KNOW THAT WAS A TECHNICAL BUT I THOUGHT CLEAR.
BEFORE WE-- WE DO HAVE A NUMBER OF QUESTIONS.
THIS GIVES ME AN OPPORTUNITY TO INTRODUCE MARGARITA WHO WILL
JOIN IN RESPONDING TO CERTAIN QUESTIONS.
SHE IS IN THE CLIENT TECHNOLOGY DIVISION WITH 25 YEARS OF
EXPERIENCE IN DESIGNING AND DEVELOPING SOLUTIONS.
AND HAS BEEN INVOLVED IN DEFINING NIR TICHS.
ALSO, NOT RESPONDING TO QUESTIONS BUT ON THE LINE IS MY
COUNTER PART SUSAN KYLE.
SHE LEADS RESEARCH PROJECTS WITHIN THE HEALTH AND SOCIAL
DEVELOPMENT PROGRAMS.
SHE'S BEEN A PARTNER IN WORKING WITH ANGELINA SETTING THESE
WEBINARS UP.
BEFORE I TAKE A QUESTION WE HAVE ONE REQUEST IS THIS THE
ACTIVITY?
IT IS NOT.
THE FIRST QUESTION.
I SEE YOU CAN COMBINE ACCOUNTS THUS COMBINING PERMISSIONS.
I WOULD LIKE TO CONFIRM THAT PHYSICIANS ARE THE ONLY ONES
THAT CAN SUBMIT TO SAMSA EVEN WITH COMBINED PERMISSION.
>> THIS IS MARGARITA.
HELLO, EVERYBODY.
THIS IS AN ACCOUNT THAT CAN BE COMBINED FOR ONE PERSON.
IT DOESN'T SEEN SEVERAL PERSON CAN COMBINE ACCOUNT.
IT'S ONE PERSON WHO MAY BE THE DIRECTOR.
>> OKAY.
THAT IS A QUESTION FROM BRIAN KRIFTMAN.
THE QUESTION FROM ZACH IS ABOUT EDITING SMA 168.
THAT ONE COUNSELORS SAVED.
>> WOULD YOU REPEAT THE QUESTION?
>> OF COURSE.
CAN WE EDIT AN SMA 168 THAT ONE OF OUR COUNSELORS HAVE
PREVIOUSLY SAVED? >> YES.
YES.
SMA 168 CANNOT BE EDITED AFTER BEING PROCESSED.
BEFORE THAT, NO PROBLEM.
>> OKAY.
THANK YOU.
NEXT QUESTION AND YOU'LL RECOGNIZE THIS FROM A PREVIOUS
WEBINAR.
DOES SAMSA PASS ALONG SMA 168 TO THE STATE OPIOD TREATMENT
AUTHORITIES AUTOMATICALLY?
>> YES.
THE ANSWER IS YES.
NOTIFIED BY E-MAIL. >> AUTOMATICALLY THROUGH SAMSA?
>> YES. >> OKAY.
NEXT QUESTION, HOW DO I UPDATE MY SPONSOR PASS WORD IF MISSING
THE 90 DAY DATE?
>> THR TWO WAYS TO DO THIS.
YOU CAN OPEN THE LOG IN SCREEN AND CLICK ON FORGOT PASS WORD
LINK.
THAT WILL BRING YOU TO THE PAGE.
YOU'LL GET A TEMPORARY PASS WORD IN THE MAIL AND WILL BE ABLE TO
CREATE A NEW PASS WORD.
IF FOR SOME REASON, YOU ARE HAVING PROBLEMS WITH SOME
DIFFICULTIES DOING IT, YOU CAN CONTACT THE EXTRA NET
INFORMATION CENTER.
SOMEBODY IS ABLE TO HELP YOU. >> THERE ARE TWO MORE QUESTIONS,
IF YOU NEED TO CHANGE PROGRAM SPONSORS, WHICH COMES FIRST?
NEW 162 OR SETTING UP ACCOUNTS?
>> NEW 162. >> OKAY.
NEXT QUESTION, MY TAKE AWAY IS THAT PROGRAM SPONSOR IS THE MAIN
USER, OWNER OF THE ACCOUNT.
AND NEEDS TO BE THE FIRST STEP TAKEN TO MOVE FORWARD WITH
EXTRANET. >> YES.
THAT IS TRUE.
>> OKAY.
IN THAT CASE, IT'S TIME TO WRAP UP.
THOSE ARE THE QUESTIONS SUBMITTED.
IN TIME.
I THANK, AGAIN, THE PARTICIPANTS OF THIS.
I REMIND YOU THAT YOU WILL BE GETTING A SURVEY IT'S HELPFUL IF
YOU RESPOND TO QUESTIONS.
THIS GIVES US AN IDEA AND ARE YOU MORE LIKELY TO USE EXTRANET?
I WILL SAY THE POINT OF THESE WEBINARS, THE POINT OF CREATING
THE POWER POINTS IS TO SUBMIT REQUESTS ELECTRICALLY.
YUFR HEARD THAT THEY'RE INFORMED, THAT IS THE POINT OF
THIS.
AVOIDING PHONE CALLS AND THIS ALLOWS TO MOVE QUICKLY.
SO AGAIN, THANK SAMSA FOR THEIR TRUST IN GIVING US THE
OPPORTUNITY.
AND CERTAINLY FOR MY COLLEAGUE IN NEW YORK ANGELINA PADILLA.
SO WITH THIS, I HAVE TO SAY I HOPE YOU'VE ENJOYED THIS,
LEARNED SOMETHING FROM THIS.
THANK YOU FOR PARTICIPATING AND HAVE A GOOD DAY.
YOU TAKE CARE.